The Inquiring Skeptics of Upper New York is a non-profit educational organization interested in, and skeptical about claims of the paranormal and fringe-science. Our purpose is to promote science, science education, and the objective investigation of the paranormal and fringe science.
Article I: Membership.
Section 1. Eligibility. Membership is open to anyone, upon payment of the annual dues, who is in agreement with the purposes and principles of the organization set forth in these bylaws.
Section 2. Family Membership. When one family member joins other family members who are in agreement with the purposes and principles of the organization set forth in these bylaws shall be considered members and shall enjoy all benefits of membership, except that each family shall receive only one mailing of any correspondence and no fee or subscription normally paid on the behalf of a member by the organization shall be paid more than once.
Section 3. Dues. The dues shall be determined by the Board of Directors and approved at any regular or annual meeting of the organization by a majority vote. Dues shall not be refundable.
Section 4. Term of Membership. Membership may begin in any month and the payment of dues shall provide membership for one year. Dues shall be renewed on or before the date of the regular meeting within the anniversary month of the original membership.
Section 5. Non-payment of Dues. Membership shall be terminated for any member whose dues remain unpaid for forty-five days.
Section 6. Withdrawal. Any member may withdraw from membership by presenting the Secretary a written statement of resignation.
Section 7. Expulsion. A member may be expelled from the organization for violation of the bylaws or for other causes deemed prejudicial to the best interests of the organization, as determined by the board of directors.
Section 8. Termination of Benefits. All rights and privileges of membership shall end upon termination of membership for whatever cause.
Article II: Officers.
Section 1. Officers. The Officers of the organization shall be a President, a Vice President, a Treasurer, a Secretary, and the other members of the Board of Directors.
Section 2. Duties. These Officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the organization.
Section 3. Nominations. The Board of Directors, at it's discretion, may nominate candidates for the offices to be filled at the annual meeting in April, or may appoint a committee to make such nominations. In either case, the nominations will be announced at the March meeting and in the notice of the annual meeting. Before the election at the annual meeting in April, additional nominations from the floor shall be permitted.
Section 4. Elections. The officers shall be elected by ballot by a majority of those members present to serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they were elected.
Section 5. Vacancies. The Board of Directors shall nominate candidates to fill the vacancy of any office for an unexpired term. Before the election at the next regular meeting, additional nominations from the floor shall be permitted. The officer shall be elected by ballot by a majority of those members present to serve until the expiration of the original term of office or until the officer's successor is elected, and the officer shall take office at the close of the regular meeting at which the officer was elected.
Section 6. Limitations. No member shall hold more than one office at a time, except that, at the discretion of the Board of Directors and with the approval of the membership, the same person may serve as Treasurer and Secretary.
Article III: Meetings.
Section 1. Regular Meetings. The regular meetings of the organization will be held on the first Wednesday of each month unless otherwise ordered by the organization or the Board of Directors.
Section 2. Annual Meeting. The regular meeting of the organization held in April shall be known as the annual meeting and shall be for the purposes of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Section 3. Fiscal Year. The organizations fiscal year shall begin on January 1 and end on the following December 31.
Section 4. Special Meetings. Special meetings may be called by the President, the Board of Directors, or upon the written request of ten members of the organization. The purpose of the special meeting shall be stated in the notice, which shall be sent to all members.
Section 5. Notices of Annual and Special Meetings. A notice of any annual or special meeting shall be deemed sufficient if it is mailed not less than 7 days or more than 30 days prior to such meeting, and is addressed to the members at their respective addresses as appearing in the current records of the organization. Such notices may appear within the regular club newsletter if it is mailed so that the notice will be deemed sufficient.
Section 6. Quorum. At any regular, annual, or special meeting, twenty members shall constitute a quorum.
Section 7. Voting. Voting is limited to members actually present at the time the vote is taken in a legal meeting, except in votes taken to amend these by-laws (see Article IX: Amendment of the Bylaws).
Article IV: Board of Directors.
Section 1. Number of Members. The Board of Directors of the organization shall consist of no fewer than four and no more than ten members. The number shall be determined from time to time by the Board, except that the Board may not decrease the number of Directors by eliminating the position of any Director who is serving a term on the Board.
Section 2. Composition. The President, Vice President, Secretary, and Treasurer shall be members of the Board of Directors. The remaining members shall also be nominated and elected as specified in Article II, Sections 3 and 4 of these bylaws.
Section 3. Authority. The Board of Directors shall have general supervision of the affairs of the organization between its business meetings, fix the hour and place of meetings, make recommendations to the organization, and shall perform other duties as are specified in these bylaws. The Board shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization.
Section 4. Public Pronouncements. All statements issued to the media or general public on behalf of the club must be approved by the board of directors.
Section 5. Removal of Board Members. The Board of Directors may declare vacant the position held by any director who, having no reasonable cause acceptable to the Board, misses three consecutive Board meetings. Upon the third absence, and at that meeting, the Board may declare the vacancy. The vacancy shall be filled as specified in Article II, Section 5 of these bylaws.
Section 6. Resignation of Board Members. A member may resign from the Board by delivering a written notice of such resignation to the Secretary. The vacancy shall be filled as specified in Article II, Section 5 of these bylaws.
Section 7. Board Meetings.
Section 8. Calling a Board Meeting. Any Officer of the organization may call a meeting of the Board of Directors upon forty-eight hours notice. The notice may be delivered either by mail, telephone, or in person.
Section 9. Quorum of the Board. A majority of the members of the Board of Directors at a legally called meeting shall constitute a quorum of the Board.
Article V: Committees.
Section 1. Appointment. Committee chairs and, at the discretion of the appointing authority, committee members, of standing or special committees, shall be appointed by the President or the Board of Directors as the organization, the President, or the Board of Directors shall from time to time deem necessary to carry on the work of the organization. The President shall be ex officio a member of all committees except the Nominating Committee.
Section 2. Duties. The scope and duties of the various committees, standing or special, shall be specified by the appointing authority.
Article VI: Property and Assets. Section 1. Authority. All property and assets of the organization shall be subject to the direction, control of, and expenditure by the Board of Directors, except for proposals with expenditures that can reasonably be expected to exceed one-thousand dollars, which shall be submitted to the membership for approval. Such proposals must be approved by the membership at a regular or annual meeting, provided that the proposal has been submitted at a previous meeting and sent to the membership. Notice of the proposal shall appear within the regular newsletter or be sent as a separate mailing. In either case, the notice shall be deemed sufficient if it is mailed not less than 7 days nor more than 30 days prior to such meeting, and is addressed to the members at their respective addresses as appearing in the current records of the organization.
Section 2. Non-profit Nature. No part of the organization's net earnings or worth shall accrue to the benefit of any private individual.
Section 3. Dissolution. In the event of dissolution of the organization, all of the remaining assets and property of the organization, after necessary expenses thereof, shall be distributed to such organizations as shall qualify under 501(c)(3) of the Internal Revenue Code of 1954, as amended; or to another organization to be used in such manner as in judgment of a Justice of the Supreme Court of the State of New York will best accomplish the general purpose for which this organization was formed.
Article VII: Newsletter.
Section 1. Publication. The organization shall publish a monthly newsletter that shall be sent to all members in the current records of the organization.
Section 2. Content. The newsletter shall contain news of business conducted by the organization, news of past and announcements of future activities of the organization, other information and articles that might be of interest to members of the organization, and may contain such notices and announcements as are required by the bylaws. The Board of Directors shall have full discretion as to the content of the newsletter.
Section 3. Editor. The Secretary shall be the editor of the newsletter, unless the Board of Directors, with the approval of the membership, appoints a Newsletter Editor.
Section 4. Additional Mailings. The President or Board of Directors may direct that the monthly newsletter be mailed to individuals and organizations who are not members, but who might have an interest in attending or publicizing the groups activities.
Article VIII: Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt.
Article IX: Amendment of Bylaws.
Section 1. Procedure. These bylaws may be amended at any regular or annual meeting of the organization by a two-thirds vote, provided that notice of the amendment has been submitted at a previous meeting and sent to the membership. The notice of amendment may be included within the regular club newsletter or may be sent as a separate mailing. In either case, the notice of such a proposal shall be deemed sufficient if it is mailed not less than 7 days nor more than 30 days prior to such meeting, and is addressed to the members at their respective addresses as appearing in the current records of the organization.
Section 2. Voting by Proxy. Members unable to attend the meeting at which the amendment is to be considered may direct, in writing, the Secretary to vote on their behalf.
Article X: Standing Rules.